Free Calculator

How much time does your team spend preparing for QBRs?

Move the sliders to see the annual cost of manual QBR preparation, in hours and in salary. Then see what it looks like with EvaluationsHub.

Your team’s QBR profile

Number of key accounts reviewed quarterly Accounts that receive a structured QBR each cycle

Hours spent preparing each QBR Data gathering, slide building, internal alignment

Fully-loaded hourly cost per account manager Salary, benefits, overhead. Default €75/hr is typical for Western Europe.

€75

Number of account managers running QBRs Across the team

Your QBR prep cost — current state

Hours per cycle

180

team hours per quarter

Hours per year

720

team hours on QBR prep

Cost per cycle

€13,500

in salary per quarter

Annual QBR prep cost

€54,000

in fully-loaded salary spent on data-gathering that adds no client value

With 15 accounts at 4 hours prep each, your team of 3 spends 720 hours a year collecting data before QBRs — the equivalent of 18 working weeks of one person’s time.

With EvaluationsHub, QBR data is pre-populated from your CRM, ITSM, and ERP. Prep time typically falls to 20–30 minutes per account — a 92% reduction.

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How to use this calculator

This calculator estimates the total cost of manual QBR preparation for B2B commercial teams. It uses four inputs: the number of accounts reviewed quarterly, average preparation time per account, the fully-loaded hourly cost of an account manager, and the number of account managers in the team.

The default values are based on patterns across logistics, IT services, professional services, and manufacturing companies managing 10–50 key accounts. Preparation time of 3–5 hours per account is typical for teams gathering data manually from TMS, ITSM, ERP, or CRM systems. The “with EvaluationsHub” estimate assumes 20–30 minutes per account when data is pre-populated from operational systems.

QBR preparation time is not the only cost of a manual process. Accounts that go at risk between reviews represent a larger but harder-to-quantify cost. Free templates on this site give teams a structured starting point before they need dedicated software. The churn cost calculator models what those at-risk accounts cost when they leave.